Snowline Media - 2019

Inspiring the pursuit of adventure, exploration and conversation through film.

Job Vacancy

TOUR COORDINATOR 

BACKGROUND
Inspiring the pursuit of adventure, exploration and conversation through film, Snowline Media is the company behind the largest and most successful film tours across the UK and Ireland. With over a decade of experience in establishing, producing and promoting nationwide tours, our compact and versatile team create and deliver a range of inspiring and high-quality events in collaboration with or on behalf of clients.

 

Producing close to 200 events annually, our film tours celebrate a range of film genres including adventure, mountain, ocean, canine and climbing themed films. We visit the country’s most prestigious and spectacular theatres and are passionate about offering like-minded audiences unique events where they feel a part of something extraordinary, and leave feeling inspired to push boundaries.

 

We now have a position available for a capable and talented individual to join our team. This is an exciting opportunity for the right person to play a vital role in delivering the largest film tours in their genres across the UK and Ireland! We invite applications from motivated individuals that are passionate about the outdoors.

 

Tour Coordinator Role

Snowline Media is looking to recruit a Tour Coordinator to support the organisation and delivery of our tours which include the UK and Ireland Tours of the; Banff Mountain Film Festival World Tour, Ocean Film Festival World Tour, Reel Rock Film Tour as well as the Top Dog Film Festival. The successful candidate will report to the Tour Manager - Marketing & Operations.

The position would be offered on a contract basis for an initial period of 12 months. For the right candidate, there could be an opportunity for a contract extension and the chance to take on more responsibility on other projects.

Responsibilities of the role will include:

 

Marketing

  • Coordinate the distribution of Tour promotional materials to venues and partners as required.

  • Liaise with local clubs and groups to raise awareness of the tours and list Tour events on key ‘What’s On’ sites.

  • Contribute to social media promotional activity (eg. Facebook and Instagram).

  • Assist with creation of engaging and interesting “copy” text to promote the tours.

  • Assist in maintaining and updating website content.

  • Identify other opportunities for editorial/promotion of the film tours produced by Snowline Media and work with the team to implement these ideas.

Volunteer Coordination

  • Assess applications from potential volunteers and work with Snowline Media team to select suitable candidates.

  • Generate and share promotional tour assets in a variety of formats (including email, social media and a dedicated closed forum) to enable volunteers to promote tour events across their networks.

  • Coordinate the packaging and dispatch of promotional materials to volunteers.

  • Communicate volunteer roles and responsibilities prior to screening events and respond to any questions and concerns.

Ticketing Coordination

  • Assist Tour Manager, Marketing and Operations to monitor ticket sales and identify any need for further marketing activities.

  • Liaise with venues and ticket selling outlets to monitor ticket availability and address any ticketing issues that may arise.

  • Manage creation and uploading of screening events on Eventbrite ticketing system.  

 

Screenings - there will be an opportunity to attend some screenings. At the screenings attended, duties would include:

  • Assist touring team with loading in/out duties and set up of technical equipment at the venue.

  • Assist with ‘look and feel’ of the front of house area and Tour branding in the auditorium.

  • Management of volunteers and competition tables at the venue.

Other tasks

  • Assist with updating the financial reporting on accounting software of Snowline Media on a regular basis (no previous experience required).

  • Maintain and create Excel spread sheets and other systems as required to track work flows, ticket sales, progress of key activities and deadlines across Snowline Media operations.

  • Assist with collating data that will be used to develop company performance forecasts and to improve Snowline Media operations.

  • Assist with preparation of content for Tour magazines.

  • Maintain audience database details and manage integration of new details onto emailing software in line with General Data Protection Regulations.

  • Monitor website for accuracy and identify and change information that needs to be updated.

  • Monitor Snowline Media general email accounts and act as the point of contact for customer enquiries.

  • Monitor stock levels of tour merchandise and dispatch products to customers that have been purchased online.

  • Assist with day to day office management and Tour logistics.

 

Person description

We are looking for a creative, versatile, and enthusiastic individual. Particularly important to this role is the ability to learn quickly and to have excellent written and verbal communication skills.

 

Essential

The ideal candidate must be:

• A self-starter, capable of working independently and coordinating with colleagues

remotely.

• Hands-on and adaptable, ready to undertake a wide variety of tasks as the need

arises.

• Highly organised - capable of multi-tasking and managing their own projects and

initiatives, as well as working effectively in a team environment.

• Technically literate - comfortable using (or learning to use) a variety of Microsoft

Office and web-based platforms and services (e.g. Word, Excel, etc). Experience using email database software is an advantage but not essential.  

• Ability to communicate effectively and represent Snowline Media and our Tours

to a variety of organisations, individuals and the public.

 

Desirable

We still want to hear from you if you believe you are suited to this role and don’t meet all of the desired criteria:

• Marketing or public relations experience.

• Previous experience with events or working with the public.

• Experience in creative design (eg. Website design/updating, using design

software eg. Photoshop, InDesign).

• Enthusiasm for the “outdoors” and adventure films in order to understand the needs of our audience and partners.

Job Details and Timings

Location: Banbury, Oxfordshire (some remote/flexible working may be possible). Please do not apply if you are unable to undertake an office-based role.

Start date: As soon as possible

Duration: 12 month contract - with potential opportunity for contract extension

Timings: 4 to 5 days per week (negotiable)

Salary: Competitive

Interviews: Will be held in August.

How to apply

To apply please send the following attachments to banff.recruitment@gmail.com with the subject “Tour Coordinator Application” by 26 July 2019. Also include:

• A cover letter highlighting relevant experience and why you believe you’re suited to

the role,

• Your CV / Resume,

• Anything else you think might help demonstrate your suitability for the role (eg. previous projects, examples of your work, etc).

Further information

We will confirm receipt of your application and you will be notified whether or not you have been successful in progressing to the interview stage.

 

If you have any questions, please contact Festival Director, Nell Teasdale at

banff.recruitment@gmail.com. If you wish to discuss the position on the phone, please email to arrange a time to discuss the position.

 

Closing Date for Applications: 26 July 2019